• Shall preside over all Executive Board and General meetings

• Shall in general, supervise, using Roberts Rules of Order and be responsible for all activities of the club

• Shall set the agenda 7 days prior to the next upcoming meeting and forward it to the advisors for final approval

• Shall at the end of his/her administration serve on the Executive Board to render advice, guidance, and support to the new board

• Shall be the custodian of all club events and maintain a list of all standing and special projects

• Shall be a member of the Executive Board and member of the club to set the calendar of events for each administration

• Shall check all the reports from all Board members and give them an approval before they send out the reports to all the Board members and advisors

• Shall communicate closely with advisors and other Board members

• Shall maintain the connections with other community organizations

• Shall cc Vice Presidents and Advisors on all AYSC related emails

• Shall check in with co-chairs or board members weekly

• Shall assume all duties in the absence of the president

• Shall communicate closely with the president and Vice President of Community Events on all club projects and activities

• Shall be a member of the Executive Board and attend its meetings

• Shall assist the president to accomplish the club’s goals and objectives

• Shall maintain the AYSC Mildred Chinn Memorial Picnic Manual & PAL camp

• Shall attend all the events and meetings

• Shall check all the reports from all Board members and give them an approval before they send out the reports to all the Board members and advisors

• Shall maintain and update the point system for board members with the Corresponding Secretary

• Shall communicate with the board members if she/he exceed three (3) unexcused absences

• Shall report to advisors when a board member exceed three (3) unexcused absences

• Shall cc President, Vice President of Community Events, and Advisors on all AYSC related emails 

• Shall check in with co-chairs or board members weekly 

• Shall assume all duties in the absence of the president

• Shall communicate closely with the president and Vice President on all club projects and activities

• Shall be a member of the Executive Board and attend its meetings

• Shall assist the president to accomplish the club’s goals and objectives

• Shall maintain the AYSC Mildred Chinn Memorial Picnic Manual & PAL camp

• Shall attend all the events and meetings

• Shall check all the reports from all Board members and give them an approval before they send out the reports to all the Board members and advisors

• Shall coordinate all requests from the community to participate in events

  • Ensure that AYSC has received the time of the event 

  • Ensure that AYSC has received the necessary waivers

  • Ensure that there are reasonable tasks for volunteers

  • Maintain the contact information of community members

• Shall cc President, Vice Presidents and Advisors on all AYSC related emails

• Shall update the Hours:    

  • Make sure to have all the events & meetings down, labeled (Name/Date/Time)

  • Have everyone’s email & number down (Board, general members, members)

  • Send out updated hours at least 7 days before the upcoming board meeting 

  • Ask the co-chairs of each event to go maintain a  sign in/out list

  • Keep accurate and up-to-date information (phone number and email address) for members on the hours

• Shall maintain and update the point system for board members

• Shall update the Calling List:

  • Send out with the hours (separate emails)

• Shall prepare attendance information for upcoming meetings

• Shall be responsible for adding new members to a team, notifying new members as to which team they belong to and welcome them to the club

• Shall check in members and take attendance count at all meetings

• If absent for any meetings or events, tell your assistant or recording secretary to prepare sign in sheets

• Shall have the President and Vice President to check all the reports for a final approval before sending them out to all the Board Members and Advisors

• Shall cc President and Vice Presidents on all AYSC related emails 

• Shall be a member of the Executive Board and attend all its meetings

• Shall be responsible for recording minutes for every meeting (if absent, notify assistant or corresponding secretary to take minutes)

• Shall send out the minutes within 2 days after the meeting

• Shall have all the secretaries to check the minutes before sending it out to the President and Vice President for final approval

• Shall have the President and Vice President to check the minutes for a final approval before sending them out to all the Board Members and Advisors

• Shall cc President and Vice Presidents on all AYSC related emails 

• Shall work closely with the president to form the agenda of upcoming events in collaboration with the advisors

• Shall check in Members, Advisors and take attendance count at all meetings

• Shall be a member of the Executive Board and attend all its meetings

​

• Shall be responsible for the Monthly Financial report and maintain monthly Banking statements

• Shall have President and one of the advisors to sign the reimbursement forms and Financial reports

• Shall handle and be accountable for all money transactions on all other events

• Shall maintain the petty cash box and review all reimbursements with advisors

• Shall update Point System on a monthly basis

  • Send out within two days after the corresponding secretary sent out the hours

• Shall have the President and Vice President to check all the reports for a final approval before sending them out to all the Board Members and Advisors

• Shall cc President and Vice Presidents on all AYSC related emails 

• Shall be a member of the Executive Board and attend all its meetings

• Shall maintain policies, procedures, and order at all meetings

• Shall conduct themselves at a high level integrity in order to maintain the law and order at meetings.

• Shall be responsible for the set-up and maintenance of the meeting facilities and ensure they are clean at the conclusion of meetings

• Shall send out Inventory list 7 days before the upcoming board meeting

• Shall print out the inventory list and put it in the inventory binder to keep for record

• Shall have an inventory at least once a month

• Shall create a shopping list after an inventory

• Shall organize the general meeting box after the board meeting

• Shall get food for upcoming meetings and get reimbursed

• Shall have the President and Vice President to check all the reports for a final approval before sending them out to all the Board Members and Advisors

• Shall cc President and Vice Presidents on all AYSC related emails 

• Shall be a member of the Executive Board and attend all its meetings

• Shall assist in the maintenance of the AYSC Facebook Page

• Shall make flyers for every meeting and events

  • Have President and Vice President to approve flyers before you post them

  • Have all 3 logos (AYSC, OPD, AACC) on all flyers

• Shall make a status of the event at least 3 times beforehand, 1. two weeks before the event, 2. One week before the event, 3. One day before the event. (Better if you have one on the day of)

• Shall be in charge of recruitment and printing a club brochure

• Shall write descriptions for all events and meetings for webmasters to update website

• Shall have the President and Vice President to check all the reports for a final approval before sending them out to all the Board Members and Advisors

• Shall cc President and Vice Presidents on all AYSC related emails 

• Shall be a member of the Executive Board and attend all its meetings

• Shall be the custodian of all AYSC Photos.

• Shall be present at all AYSC projects, meetings, and activities to take appropriate photo

• Shall be responsible for the maintenance of the AYSC camera and equipment

• Shall file all the file and title (date, event name) all the AYSC pictures in the AYSC shared folder within 2 days after the event or meeting

• Shall share and send all the pictures to the publicist & webmasters

• Shall have the President and Vice President to check all reports for a final approval before sending them out to all the Board Members and Advisors

• Shall cc President and Vice Presidents on all AYSC related emails 

• Shall be a member of the Executive Board and attend all its meetings

• Shall keep AYSC website up-to-date weekly

  • All filtered Photos  of the events need to be updated within 4 days of the event or meeting.

  • All google signup forms need to be included in the descriptions of the events on the calendars and summary of the event under events & news.

  • All waivers need to be updated and titled.

  • All Photos folders have to title as "Date, Name of event/ meeting"

  • Put all Photos from general meeting together as one folder under Gallery

  • All summaries for events or meetings on calendar and Events & News need to be checked by both President and Vice President before published.

  • Maintain the dates of expiration, costs of renewal of website and related expenditures

  • All events under Events &  News need to arrange by date (Newest to oldest, bottom).

  • All picture folders need to arrange by date (Newest to oldest)

  • All events need to be updated on the calendar and Events & News by 8pm of the Board meeting and need to be updated if there are any changes.

  • Updated Point systems need to be uploaded within 2 hours the updated point system is sent out.

  • All reports on updates need to be sent out the Tuesday before the board meeting as usual.

  • All updates need to be checked by both Webmasters before published.

  • Shall keep AYSC website in a attractive condition

• Shall be responsible to get the information needed to update the website

• Shall ask the publicists to write a description of every event

• Shall have President and Vice President to approve the descriptions

• Shall Make and file all appreciation awards to the shared google folder

• Shall print out Appreciation Awards, have advisors and President to sign

• Shall have the President and Vice President to check the all reports for a final approval before sending them out to all the Board Members and Advisors

• Shall cc President and Vice Presidents on all AYSC related emails

• Shall be a member of the Executive Board and attend all its meetings

• Shall work closely with the main Board Member and assist her/him